Visitors' Policy and Emergency Evacuation Info
TVO is committed to creating and maintaining a welcoming atmosphere at its workplaces while recognizing the importance of proper regard being given to maintaining a safe, healthy and secure workplace for all those who enter it.
The purpose of this policy is to detail the protocol for visitors attending at the TVO facility at 2180 Yonge Street, including the Independent Learning Centre (together, the "Building"); and to detail the responsibilities of TVO staff in respect of such visitors.
Definition of a Visitor:
A visitor is any person who is not a current employee or contractor of TVO.
Visitor Sign-In Protocol
All visitors, regardless of the reason they are visiting or the anticipated duration of the visit, are to be recorded in the Visitors' Log books. The entry into the Visitors' Log shall contain the full name of the visitor, identify the organization they represent (if any), the name of the TVO employee or contractor they are visiting ("TVO host"), and the date and time of their arrival.
Separate entries are to be made for each individual visitor, even if they are from the same organization and are visiting the same TVO host.
After the visitor has been recorded in the Visitors' Log, he or she will receive a visitor badge which must be worn and visible at all times when in the Building.
The TVO host is responsible for ensuring that each visitor has been entered into the Visitors' Log and has received a visitor badge before permitting the visitor access to the Building. Visitors to the Building will enter through the reception area, on the 5th Floor or at the Independent Learning Centre. Guests for shows who are met on the ground floor will sign in /out in the Visitors' Logs located at the studio entrances.
Visitors' Log books are in the following locations:
- Main reception - 5th floor
- ILC reception
- William G. Davis Studio lounge (for on-air guests)
- Studio B entrance (for on-air guests)
Personal Protective Equipment for Visitors
All visitors must, at all times, use and wear the personal protective equipment required in the areas of the Building they will visit. It is the responsibility of the TVO host to ensure that each visitor they host has been provided with and uses the personal protective equipment required for the each area of the Building that is visited.
Visitor Sign-Out Protocol
At the conclusion of the visit, the visitor will be escorted back to the reception area by the TVO host. The visitor will return the visitors badge to reception staff. The date & time of the visitor's departure and the return of the visitor badge are to be recorded in the Visitors' Log.
In case of an emergency, an audible alarm will sound indicating either a 1st stage "stand-by" or a 2nd stage "evacuation". In the event of an emergency requiring the Building to be evacuated, visitors, ILC clients and contractors are to be accompanied by their TVO host to the designated emergency location meeting area, as established in the Emergency Response & Evacuation Program.
The audible alarms are identified by:
First Stage (stand-by) slow, intermittent tone:
- Go to the nearest fire exit and wait for further instructions.
- Either the slow intermittent alarm will stop or it will advance to 2nd stage.
Second Stage (evacuate) fast, pulsing tone:
- Evacuate building immediately using stairwells only. Do not use the elevators.
- Before opening any doors, test the door and door handle for heat. If the stairwell is safe, take the stairs to the ground floor.
Upon arrival at street level or place of safety, the TVO host will notify a TVO official that their visitors have exited the building safely.
If the visitor requires assistance to exit, the TVO host, being familiar with TVO's emergency evacuation procedures, will assist in escorting the visitor to the nearest exit and will notify the nearest warden in the event of an emergency.
Responsibility of: VP, Distribution & Administration Services
Revised: December 6, 2013
Next review date: December 6, 2016